Hire employees in Poland
With Nomad Global Hire PEO / EoR (Employer of Record) services, you can easily hire employees in Poland, without having to set up your own entity. No risk and fully compliant with HR support included
What to know about Poland
Poland has a very dynamic digital, tech and startup industry
Employer Tax
Estimated at 20%
Currency
PLN, Polish Zloty
Available Employee Benefits
Medical insurance, Meal Vouchers, Sports Memberships
Employee Tax
Incremental up to 32%
Payroll Frequency
Monthly over 12 payments
Main Universities
Jagiellonian University in Cracow, University of Warsaw, Adam Mickiewicz University in Poznan
Capital
Warsaw
Population
Circa 38 Millions
Available Contracts
Fixed Term Contract, Indefinite/Permanent
Poland is in a period of huge developments economically, socially but also in terms of local Talent. The Poland ecosystem has numerous conferences and acceleration programs, and can count on a large pool of educated talent in tech, Sales, Marketing, Operations or Product to name a few. The payroll system can be quite complicated and counting on a local partner like NOMAD Global Hire will allow you to hire locally your employees through its Employer of Record (EOR) services without complexity or risk.
Payroll, Benefits & Tax in Poland
- Minimum Wage : 3,600 PLN per Month
- Employer Tax in Poland is usually 19.48%
- This includes Pension, Accident, Benefits and Labour Fund (ZUS), PPK, Disability…
- Employee Tax in Poland is incremental up to 32%:
- There is a Tax-free amount set at 30,000 PLN
- Income Tax is at a flat rate of 12% for the income between 30,000 and 120,000 PLN of annual income
- Income Tax then steps to 32% for the income in excess of 120,000 PLN
- Overtime in Poland has to be paid by law and is limited to 150 hours annually and can be compensated up to 200% of the standard hourly rate of the employee
- Payroll Frequency in Poland is Monthly over 12 months
- Paternity Leave is 15 days or 2 weeks and can be taken any time until the child turns 2 years old. The salary during those 2 weeks will also paid at 100% by the Social Security Fund ZUS
- Maternity Leave in Poland is up to 20 paid weeks. The Mother has to take 6 weeks before the birth date and 14 weeks after the birth of the child. In case the mother does not want to take the full 14 weeks, she can transfer up to 6 weeks to the father who then must take those weeks as leave. During this time, leave is paid at by the Social Security Fund (ZUS).
- Parental Leave is up to 41 weeks in Poland since April 2023
- Sick Leave is covered for up to 182 days per year. The employer will pay 100% of the salary during the first 30 days then it will be covered by ZUS
- Statutory Leave is 20 days minimum per year up to 26 days depending on tenure of employee but also the number of years of experience and level of education
- Bank holidays: there are 13 national days in 2023 in Poland
- Termination can only be done for a valid cause in Poland, see below
- Notice period is depending on the length of service of the employee in the business
- Careful, Notice period in Poland start from the end of the month and not the resignation date!
The Polish Labor Code is setting the framework for employment in Poland. This covers all individual and collective working relationships, Compensation and Benefits, Workers rights as well as Leave (Sick, Parental), employment Termination and Discrimination.
Onboarding and Termination in Poland
- Probation period are not mandatory under Polish Labour Law
- Probation period in Poland however can be of a maximum of 3 months or 90 days, and therefor cannot be extended
- You can hire through Fixed Term Contracts, Indefinite / Permanent contract or BtoB contracts
- Employment Contracts are drafted in Polish but can also be in English (but then has to be both at the same time)
- Termination is Poland is generally a complicated process and requires particular care. In order to be compliant, Termination can occur as such:
- By mutual agreement
- By resignation of the employee
- By expiration of contract
- By the employer on grounds of disciplinary dismissal, failure to perform in probation period, reduction of work or end of the activity
- It is always advised to reach a Mutual Agreement to validate a Termination in Poland
- The minimum notice period in Poland is 2 weeks (for service of less than 6 months), then 1 month for service of 6 months to 3 years, and then 3 months for length of service over 3 years
- Severance payments in Poland are mandatory and can go from 1 month to 3 months salary depending on the length of employment
- For more detailed information, please see this article on our Resources page
Fixed Management Fee
We charge a fixed monthly fee depending on the level of the salary of the hired employee
- Local Contract Management
- Payroll Management
- Tax and Compliance
- HR Support
Employee Nomad set up fee
Everything to get you started on Nomad and ensure piece of mind for you and your new hire
- Sign up to the NOMAD Services
- Benefits Setup (if available)
- Tax authority liaisons
- An initial Deposit will be required
Estimated Employer tax costs
Employer Tax in Poland is estimated around 19.48% (may vary depending on circumstances)
- Pension fund insurance
- Accidents and Disability insurance
- Benefits and Labour Fund (ZUS)
- PPK
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